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Prevention of fraud, Harassment, Bullying, Discrimination in the Workplace

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  Reporting Fraud Concerns Forms

RCF FORM ENG

RCF Form French

On 22^nd of June 2022 SHAPE Chief of Staff initiated a new information campaign on Harassment Prevention & Management. This will be a permanent and active prevention system. The information campaign has four objectives: information, education, prevention and response to actual situations that may occur. The purpose of this campaign is to increase the overall organisational awareness to prevent any type of misconduct to include but not limited to discrimination, bullying and harassment in the workplace in accordance with all the principles stipulated within all applicable policy and directives.

In line with Chief of Staff’s commitment to integrity, transparency, and a workplace free from misconduct, an independently and confidentially staffed telephone helpline has been established to raise awareness and educate staff on issues related to wrongdoing. This initiative focuses particularly on harassment, bullying, and discrimination, ensuring that all personnel have a secure and discreet way to voice concerns.

As of January 2024, this Helpline has expanded its scope to include anti-fraud reporting, further strengthening Chief of Staff’s mission to uphold ethical standards. The confidential helpline will now serve two critical purposes:

1. Harassment, Bullying, and Discrimination (HBD)

2. Anti-Fraud Reporting

This helpline provides a secure mechanism for reporting any observed or perceived wrongdoing, ethical violations, or waste, reinforcing COS’s firm stance on fostering a strong ethical culture with zero tolerance for fraud, misconduct, or other unethical behaviour, as outlined in official Directives.

All staff are encouraged to utilize this resource to ensure fairness, accountability, and professionalism across the organization. COS remains committed to addressing concerns confidentially and effectively, ensuring a workplace built on respect, integrity, and ethical leadership.